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Seamless Web Design is All About Effective Collaboration. Here Are 4 Methods.

Seamless Web Design is All About Effective Collaboration. Here Are 4 Methods.

Godert Sassen, 2021/12/14

When it comes to web design, collaboration is critical. In fact, would it even be possible to complete a project without effective communication and teamwork?

Working as a team requires more than a friendly disposition. It also requires a strategy to help each team member complete their part of the project without conflict.

But when it comes to web design, everyone has a different approach, and everyone has their ideas and perspectives on how a project should be completed.

For this reason alone, you need the right set of collaborative tools to perfect the project.

So, before you dive into your next project, check out these 4 tips that streamline the collaborative process.

1. Pick a Project Management Platform

When you work as part of a team, everyone deserves to be heard. The problem is, it’s not uncommon for everyone to have their hands full and not communicate effectively enough.

Since everyone interprets instructions differently, it’s also not uncommon for disagreements to happen. And if it does, it can result in missed deadlines and tension throughout the workspace.

The first step of getting everyone on the same page is getting them on the same project management platform.

Several options are available, all of which have specific features to help you stay organized. Some of the best ones for collaborative web design projects are Basecamp, Trello and Asana.

Here’s a quick synopsis of each one.


This cloud-based collaborative tool works well for projects where ongoing communication is required.

Some of its key features include:

  • Milestone tracking
  • Project Calendar
  • Able to add multiple team members
  • All data autosaves

Basecamp offers both free (60-day trial) and paid versions.


Trello offers a variety of cards, lists and boards to keep all aspects of your design project organized. The interface is easy to use, offers internal automation and has a time tracker.


Asana takes collaboration to the next level with file sharing, and chat. In addition, you can also design creative briefs and assign specific tasks to designated team members.

While most project management systems work well, choose one that has the following features:

  • Milestone and process tracking
  • Ability to assign specific tasks to team members
  • Boards to create a strategy
  • Ability to communicate internally

Whichever you choose, it also needs to take care of time-consuming administrative tasks.

Jump on board and enjoy forever.

2. Build a Design System

Although they’re most commonly seen in UX projects, design systems can streamline collaborative web design processes as well.

Think of a design system as a knowledge hub.

A design system houses all the assets and style guides needed to complete the project. It also contains clear guidelines that function as the go-to source for all team members.

Create the design system in the research and planning stage of the project. It will eliminate unnecessary conflict due to miscommunication among the team.

Design systems also streamline the collaborative efforts for every phase of the product. If a team member becomes ill or is unreachable, other team members can step in and complete the work simply by having access to the design system.

Although needs will vary, most design systems should contain the following components:

  • Overview - This section describes the design system in rich detail. It should include updates and values that clearly define what quality design means for the team.
  • Foundation - Specific style guidelines belong here. Include visuals, typography, colour palettes, sound and patterns.
  • Content - In this section, you need to define your voice. Include what’s expected grammatically and off-limits words.
  • Branding - Some organizations choose to add brand guidelines. This may include the brand’s mission statement, core beliefs and personality.

Once you create a design system, your team will have a clearer vision.

3. Bridge The Gap

Understandably, the only way to work collaboratively is with the right tools. And as your team continues to grow, you need a space that makes working together easy.

It’s also essential to have a workspace that encourages effective communication.

Team members require a common ground. They need to know what’s expected of them and that the work is divided equally.

SiteManager, for example, bridges the gap between design and development. It’s a cloud-based web design software that brings all creative processes together on one platform.

Let’s set the scene.

If you have six members working together on a project, each one has a specific job to do. Everyone has a particular role: design, development, and content creation. And, let’s not forget that the client is also a part of the collaborative process.

Once the design elements are complete, the work is handed off to the next team member, who completes their portion of the project.

Sounds pretty straightforward, doesn’t it?

But what if the design specs aren’t correct, or you don’t have access to their work? The project stalls, you miss your deadline, and now you’re dealing with an unhappy client.

Collaborating on SiteManager allows team members to hand off work in real-time. Both clients and other decision-makers have access to the platform.

When changes are indicated, team members can work together simultaneously. And with remote cloud-based work now the norm, on-demand visual feedback is easy on SiteManager.

This cloud-based program also offers the following features:

  • Media Library - Upload your image and videos for ease of access
  • Client Access - You can set custom passwords and restrictions according to specs
  • Component Library - Add your project-specific components
  • Code Editor - Write readable code that perfects your page speed
  • Graphic Designer - Access our toolkit to kickstart your design process
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4. The Bottom Line

Successful collaboration has a lot of layers. It’s not only about choosing the right team members or creating a comprehensive design system.

It’s about having a space where everyone can work together effectively. And let’s be honest, it’s not always easy to make that happen.

From tight deadlines to demanding clients, sometimes it might not seem possible. However, you can streamline even the most complex projects when you have the right tools.

SiteManager has the tools you need to make that happen. Want to know more? Reach out to Alex, he’s happy to help out.